What you should include in your call for artist application

Your call for artist listing should include all relevant information needed for an artist to decide whether to apply for your opportunity. The call for artists application is how artists send their information to you, whether it is for an exhibition, vendor event, competition, RFP, or grant.

Applications should always be webforms including image uploads. Applications by email, mail, or in-person are highly discouraged. Many types of webforms are free and there are several reasonably priced online juried application management services available.

Our recommended webform providers are Jotform and Gravity Forms due to their simplicity and affordability. Depending on your needs, you may also consider using Wufoo, Wooloo, or any of the WESTAF services including CaFE, Zapplication, or YouJudgeIt.

A simple application should include the following fields:

  • Name
  • Email
  • Address
  • Phone number
  • Website
  • Artwork medium(s)
  • Artwork description
  • Artwork size
  • Price per piece (generally)
  • Image uploads (minimum of three)

In order to better qualify your applicants, we recommend adding additional quantitative and qualitative fields (not all of which are relevant to every opportunity):

  • Keywords that describe your artwork (up to five)
  • Facebook page
  • Facebook number of fans
  • Twitter account
  • Twitter number of followers
  • Instagram account
  • Instagram number of followers
  • Total number of people in the artists’ email list
  • Other websites (i.e. etsy, zazzle, and so on)
  • Business name (if applicable and incorporated)
  • Revenue from art sales in past twelve months
  • Press coverage (two or three links)
  • Resume
  • Are you exclusively represented by a gallery/agent (No/Yes, if so who)
  • Any needs to accommodate for special circumstances.
  • How did you find out about this call for artists?

You may have other questions included typically in your call for artists applications. Use the comments section below to tell us what and why.

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